Rental Agreement (Event Space)

Meeting Exclusive LLC thanks you for trusting us in making your event or function an extraordinary experience.

The following Event Space Rental Agreement is between Meeting Exclusive LLC and the individual who desires to rent our property for a specific event; stating the terms and agreement between both parties.

May we request you to fill out this form:

Rental Agreement (Event Space)

  • MEETING EXCLUSIVE LLC RENTAL AGREEMENT LOCATED AT 3379 HIGHWAY 5 DOUGLASVILLE GA. 30135.

  • Date Format: MM slash DD slash YYYY
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  • ALL PARTIES AGREE TO THE FOLLOWING TERMS AND CONDITIONS SET FORTH HEREIN.

    1. A DEPOSIT OF $200 AND SIGNED RENTAL AGREEMENT MUST BE RECEIVED BEFORE YOUR RESERVATION IS CONFIRMED. ALL REMAINING FEES ARE DUE 30 DAYS PRIOR TO THE SCHEDULED EVENT DATE. FAILURE TO PAY FEES ON TIME WILL RESULT IN THE LOSS OF YOUR RESERVATION DATE.
    2. NO SMOKING INSIDE FACILITY.
    3. THERE IS A NO BARTENDER SERVING POLICY IN PLACE, THIS FACILITY HAS NO LICENSE TO POUR OR SERVE ALCOHOL. COMPLY WITH ALL APPLICABLE FEDERAL, STATE AND LOCAL ORDINANCES.
    4. NO CONTROLLED SUBSTANCES WILL BE PERMITTED IN THIS FACILITY.
    5. KEEP ANY AND ALL AMPLIFIED SOUND AT A REASONABLE LEVEL AT ALL TIMES.
    6. NO AMPLIFIED SOUND PERMITTED OUTSIDE FACILITY AT ANY TIME.
    7. DO NOT REMOVE CHAIRS OR TABLES FROM FACILITY.
    8. DO NOT ADD PINS, THUMB TACKS, TAPE, NAILS OR SCREWS TO THE WALLS. PERMAMENT TACKS ARE IN PLACES THAT ARE USABLE.
    9. RENTER AGREES TO PROVIDE ADEQUATE SUPERVISION OF THE FACILITY TO PREVENT MISSUSE BY ANY UNAUTHORIZED PERSON DURING RENTAL TIME. CHILDREN MUST BE MONITORED AT ALL TIMES.
    10. THE RENTER SIGNING THIS AGREEMENT IS RESPONSIBLE FOR ALL DAMAGES TO THE FACILITY WHILE IN USE, AND MUST BE PRESENT DURING THE EVENT.
    11. THE RENTER IS RESPONSIBLE FOR LEAVING THE FACILITY IN A CLEAN AND ORDERLY CONDITION. WHICH INCLUDES REMOVAL OF ALL TRASH FROM THE FACILITY AND PLACE IN 95 GALLONS ROLL CARTS LOCATED IN THE REAR OF THE BUILDING. REPLACE TRASH BAGS IN INTERIOR RECEPTABLES. THE DEPOSIT, OR A PORTION OF, MAY BE WITHHELD IF THE FACILITY IS NOT CLEAN AND/OR IS DAMAGED AND/OR IS NOT VACATED BY THE END OF THE RENTAL PERIOD. FACILITY EVENT OPERATIONAL HOURS ARE 8:00AM TO 11:59PM.
    12. ALL TEEN PARTIES MUST BE INVITATION ONLY. THERE MUST BE ADEQUATE ADULTS PRESENT PREFERRABLY ONE ADULT TO EVERY 10 TEENAGERS AT THE PARTY.
    13. RENTAL HOURS INCLUDE SET UP AND CLEAN UP TIME.
    14. I/WE, THE RESPONSIBLE PARTY AGREES TO WAIVE ANY RIGHTS FOR CLAIMS OR DAMAGES ASSOCIATED WITH ANY PERSONAL INJURY OR DAMAGES TO PERSONAL PROPERTY AND WILL RELIEVE THE PARTIES FROM ANY LIABILITY ARISING WHILE ON THE PREMISES OF/OR USING MEETING EXCLUSIVE LLC VENUE. THIS INCLUDES A WAIVER OF CLAIMS AGAINST MEETING EXCLUSIVE LLC. ALL DAMAGES WILL BE BILLED AND/OR DEDUCTED FROM THE DEPOSIT.
    15. DEPOSITS WILL BE REFUNDED WITHIN SEVEN BUSINESS DAYS POST THE EVENT.
    16. RENTERS ARE WELCOME TO USE OUTSIDE CATERERS.
    17. CANCELLATONS = (1) EVENTS CANCELLED 6-12 MONTHS OF SCHEDULED EVENTS WILL RECEIVE DEPOSIT LESS $50.00 (2) EVENTS CANCELLED 2-5 MONTHS OF SCHEDULED EVENT WILL RECEIVE DEPOSIT LESS $100.00 (3) EVENTS CANCELLED WITHIN 30 DAYS OR LESS OF SCHEDULED EVENT WILL RECEIVE $0.00.
    18. All CATERING, DECORATING, AND EQUIPMENT UNLOADING AND UPLOADING FOR EVENTS MUST BE DONE THROUGH OUR BACK ENTRANCE.
    19. KEY ACCESS CODE WILL BE GIVEN 1 HR PRIOR TO EVENT FOR THE KEY LOCK BOX, LOCATED ON THE BACK ENTRANCE DOOR. THE EVENT CODE CHANGES DAILY. SET UP AND BREAK DOWN MUST BE DONE WITHIN THE CONTRACTED TIME UNLESS OTHERWISE AGREED.
    20. PAYMENT METHOD = ONLINE PAYMENT IS PREFERRED, CHECKS ARE ACCEPTED, $35.00 FEE FOR RETURN CHECKS, NO EXCEPTION.
    21. NO COOKING IN THE VENUE. ALL MEALS MUST BE PRE-COOKED AND BROUGHT IN.

    22. FAILURE TO FOLLOW THESE RULES WILL RESULT IN CLOSING YOUR EVENT AND KEEPING YOUR DEPOSIT. WE RESERVE THE RIGHT TO SHUT DOWN AN EVENT IF NUMBERS EXCEED CAPACITY, YOUR PARTY IS OUT OF CONTROL (ONE OR ALL MEMBERS), DAMAGE IS OCCURING AT FACILITY, FIGHTING, AND/OR OTHER VIOLATIONS OF THE RULES AND REGULATIONS.

  • Date Format: MM slash DD slash YYYY
  • Date Format: MM slash DD slash YYYY
  • Date Format: MM slash DD slash YYYY
  • MEETING EXCLUSIVE LLC PLEDGE TO SERVE FAITHFULLY TO ALL THAT WE ARE BLESSED TO SERVE AND TO ENDULGE IN THE PLEASURE OF SERVING.


    THANKS FOR TRUSTING MEETING EXCLUSIVE LLC TO HOST THIS OCCASION.